Skip to Content
Agencies | Governor
Search Virginia.Gov

Virginia Board of Dentistry
Frequently Asked Questions


 

Dental Licensure

What are the requirements for a dental license?

A complete list of requirements is available in the Dental Application and Instruction Sheet located on our Forms and Applications page. To review the laws and regulations governing licensure, refer to §54.1-2709 of the Code of Virginia and to Part III. Entry Requirements beginning at 18VAC60-20-60 of the Regulations Governing Dental Practice which are located on our website under Laws and Regulations.

I am a foreign trained dentist. How can I obtain a dental license in Virginia?

You must be a graduate and a holder of a diploma or a certificate from a dental program accredited by the Commission on Dental Accreditation of the American Dental Association, which consist of either a pre-doctoral dental education program or at least a 12-month post-doctoral advanced general dentistry program or a post-doctoral dental education program in any other specialty. Contact the American Dental Association www.ada.orgor call 312-440-2669 to locate approved doctoral and advanced dental programs. For a list of CODA accredited programs in Virginia, go to the American Dental Association website http://www.ada.org/5502.aspx

What examinations are accepted in Virginia for dental licensure?

If applying by examination, the examinations accepted are SRTA from any year and CRDTS, WREB or NERB results for examinations completed after January 1, 2005, CITA scores are accepted if examination is taken after September 1, 2007. ADEX scores are accepted if examination is taken after January 1, 2012. If applying by credentials, results from SRTA, CRDTS, WREB, NERB, ADEX and CITA are accepted and the results of state administered examinations are accepted when the scorecard or report shows that testing included live patients. The board receives and maintains SRTA score reports for five years. Beginning with the exams completed after January 1, 2005, the Board receives WREB score reports and will maintain the reports for five years. All other score cards or reports must be requested by the applicant. Only original score cards are accepted.

How can I check the status of my pending dental application?

If you submitted the initial information and paid the fee on line, you may view the status of your application by going to https://www.license.dhp.virginia.gov/apply/login.aspx and entering the User ID and Password that you initially created to start the application process.

For applicants who submitted a paper application with the fee, you may contact the Board by email at denbd@dhp.virginia.gov or call (804) 367-4538.

Do I have to submit the National Practitioner Data Bank report and Healthcare Integrity and Protection Data Bank reports to apply for licensure?

Yes, all applicants are required to submit these two reports to complete their application. The reports cannot be dated older than six months before your application is complete. Disciplinary or malpractice actions do not automatically disqualify an applicant unless the applicant’s license in another jurisdiction is revoked or suspended. Applications are considered on a case by case basis after all the required documents are received.

How do I obtain my National Board Examinations Scores?

Contact the ADA at 1-800-232-1694 or www.ada.org to obtain the required original grade card giving your scores from the Joint Commission on National Dental Examinations. Passing scores are accepted from any year.

Do you issue a dental specialty license?

No. To practice in Virginia a dentist must qualify for a general dental license or one of the available restricted licenses. In addition, every licensed dentist who practices as an oral and maxillofacial surgeon is required to register his practice with the Board. Also, an oral and maxillofacial surgeon must be certified by the Board to perform aesthetic or cosmetic procedures. The cosmetic procedure certification entitles the licensee to perform specified procedures above the clavicle or within the head and neck region of a patient.

Am I eligible if I have Criminal History?

Criminal history does not automatically disqualify an applicant. Applications are considered on a case by case basis after all the required documents are received.

 

DEA Number

How do I obtain a DEA number?

Any licensed practitioner who wishes to prescribe, administer, dispense or otherwise handle controlled substances must register with the Drug Enforcement Administration, Registration Unit, Techworld Plaza, 800 K Street, N.W., Suite 500, Washington, DC 20024, phone: 202-305-8888 or 800-882-9539, http://www.deadiversion.usdoj.gov/drugreg/index.html

Dental Hygiene Licensure

What are the requirements for a dental hygiene license?

A complete list of requirements is available in the Dental Hygiene Application and Instruction Sheet located on our Forms and Applications page. To review the laws and regulations governing licensure, refer to §54.1-2722 of the Code of Virginia and to Part III. Entry Requirements beginning at 18VAC60-20-60 of the Regulations Governing Dental Practice which are located on our website under Laws and Regulations.

What examinations are accepted in Virginia for dental hygiene licensure?

If applying by examination, the examinations accepted are SRTA from any year and CRDTS, WREB or NERB results for examinations completed after January 1, 2005. CITA scores are accepted if examination is taken after September 1, 2007. ADEX scores are accepted if examination is taken after January 1, 2012. If applying by endorsement, results from CRDTS, WREB, NERB, ADEX and CITA are accepted and the results of state administered examinations are accepted. The board receives and maintains SRTA score reports for five years. Beginning with exams completed in 2005, the Board receives WREB score reports and will maintain the reports for five years. All other score cards or reports must be requested by the applicant. Only original scores are accepted.

How can I check the status of my pending dental hygiene application?

If you submitted the initial information and paid the fee on line, you may view the status of your application by going to https://www.license.dhp.virginia.gov/apply/login.aspx and entering the User ID and Password that you initially created to start the application process.

For applicants who submitted a paper application with the fee, you may contact the Board by email at denbd@dhp.virginia.gov or call (804) 367-4538.

Do I have to submit the National Practitioner Data Bank report and Healthcare Integrity and Protection Data Bank reports to apply for licensure?

Yes, all applicants are required to submit these two reports to complete their application. The reports cannot be dated older than six months before your application is complete. Disciplinary or malpractice actions do not automatically disqualify an applicant unless the applicant’s license in another jurisdiction is revoked or suspended. Applications are considered on a case by case basis after all the required documents are received.

How do I obtain my National Board Examinations Scores?

Contact the ADA at 1-800-232-1694 or www.ada.org to obtain the required original grade card giving your scores from the Joint Commission on National Dental Examinations. Passing scores are accepted from any year.

Am I eligible if I have Criminal History?

Criminal history does not automatically disqualify an applicant. Applications are considered on a case by case basis after all the required documents are received.

Inactive/Expired License

How do I change my license to inactive status?

Any dentist or dental hygienist who holds a current, unrestricted license in Virginia may change to inactive status by selecting this option on the annual renewal application and paying the inactive renewal fee.

How do I reactivate my license?

If you hold a current inactive license, you should submit the Reactivation Application for Dentists and Dental Hygienists. If your inactive license has expired, you must renew your inactive license before you submit a Reactivation Application.

How do I reinstate my license?

Any person whose license has been expired for more than one year should submit a Reinstatement Application for Dentist and Dental Hygienist. The application and instructions are available on our Forms and Applications page.

 

Dental Assistants

What are the requirements to register as a dental assistant II?

A complete list of requirements is available in the Instructions for Dental Assistant II Applicants which is located on our Forms and Applications page. To review the laws and regulations governing registration, refer to §54.1-2729.01 of the Code of Virginia and to Part III. Entry Requirements beginning at 18VAC60-20-60 of the Regulations Governing Dental Practice which are located on our website under Laws and Regulations.

How do I qualify as a Certified Dental Assistant (CDA)?

The Dental Assisting National Board (DANB) is the certifying body for dental assistants. The following materials are available online to assist you in understanding the paths to certification and to assist you in preparing for certification:

Renewal Process

How do I renew my license?

The Board sends out renewal notices by e-mail or by the USPS to your address of record 30-60 days in advance of the March 31 expiration date. You should complete and return the renewal application by March 31 each year to avoid a late fee. If you do not receive a notice by March 10, you may go to our Online Renewals page for more information.

How long will it take to receive my renewed license once the fee has been received?

Licenses are updated upon receipt of the renewal application and fees. You should receive your current license in 5 to 7 business days.

How do I renew an expired license?

If your license has been expired for less than one year, you may go to our Online Renewals page for more information.
If your license has been expired for more than one year, you need to submit a Reinstatement Application for Dentist and Dental Hygienist. The application and instructions are available on our Forms and Applications page.

Continuing Education

How many hours of continuing education are required for renewal?

A dentist or dental hygienist is required to complete a minimum of 15 hours of approved continuing education for each annual license renewal. Please refer to 18 VAC60-20-50 of the Regulations Governing Dental Practice on our Laws and Regulations page for information on acceptable content, approved sponsors and required documentation.

How many of the 15 hours of continuing education can be on-line?

For annual renewals, there is no restriction on the number of hours that may be obtained on line.

May I carry over hours of continuing education for the next renewal period?

Yes, hours in excess of the 15 required for renewal may be credited to the next renewal year for a total of not more than 15 hours.

How do I Change My Address of Record or Address for Public information?

If you have already established your username and password on the Department of Health Professions’ Online Licensing site you can click here to continue to the Login page to update your information. For assistance with establishing access or with problems encountered during online transactions, please contact the Department of Health Professions Practitioner Information Call Center at (804) 367-4444. If you are unable to access the online service, you might send your request for changes by e-mail to denbd@dhp.virginia.gov.

Changing Name

A name change must be submitted in writing and sent with a copy of the legal document which authorized the name change. Send the request by e-mail to denbd@dhp.virginia.gov, fax to (804) 527-4428 or mail to Virginia Board of Dentistry, 9960 Mayland Drive, Suite 300, Henrico, VA 23233-1463.

How do I verify my license to another jurisdiction?

Verification of a Virginia license to another jurisdiction requires a written request to the Board office with a payment of $35 per verification. Check should be made payable to the “Treasurer of Virginia”. You must provide your full name, license number and the mailing address of the jurisdiction to receive verification.

Treatment and Billing Records

How do I obtain a copy of my dental records?

You should submit a written request to the dentist which is dated and signed. The request should describe the records you want. You can mail, fax or deliver the request. The dentist is required to respond within 15 days to do one of the following:

  1. provide copies of the records;
  2. inform the requester if the information does not exist or cannot be found;
  3. inform the requester of the provider who now maintains the records; or
  4. deny the records for specific reasons set out in Section F of the statutes.

Section 32.1-127.1:03 of the Code of Virginia which governs patient health records is available on our Laws and Regulations page by selecting “Laws Governing All Health Professions, and “Patient Health Records”.

How long does a dentist need to keep patient records?

A dentist is required to maintain patients’ records for not less than three years from the most recent date of service for non-active patient. The dentist is obligated to maintain the records indefinitely for active patients.

How can I verify the licensure status of a dental/dental hygiene license?

You may obtain information via an automated line (804-270-6836) or online using our Licensee Lookup.

How Do I File a Complaint?

Information on filing a complaint and the form to use can be found by clicking on the complaints page. Send the completed form by email to enfcomplaints@dhp.virginia.gov, by fax to: (804) 527-4424 or to the following address:

Enforcement Division
Virginia Department of Health Professions
Perimeter Center
9960 Mayland Drive, Suite 300
Henrico, VA 23233

You can also report an individual by phone by calling 1-800-533-1560 or (804) 367-4691.