|Board of Long-Term Care Administrators|
Phone: (804) 367-4595
Hours: Mon-Fri 8:15 to 5:00
The mission of the Department of Health Professions is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.
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|Other Citizen Services|
Closure of walk-in services
In response to COVID-19 social distancing precautions, DHP’s public reception area is closed to walk-in services.. Read More.
Coronavirus Disease 2019 (COVID-19) Updates
The Virginia Department of Health (VDH) is monitoring an outbreak of respiratory illness, called coronavirus disease 2019 (COVID-19). VDH has information on the Coronavirus Disease for both healthcare professionals and the general public which is updated regularly, as new information becomes available. Read more here.
The renewal deadline for licenses and registrations for the Board of Long-Term Care Administrators is March 31, 2020.
Updated Information (March 18, 2020)
The Board of Long-Term Care Administrators has granted an extension of continuing competency requirements for a period of six months after the deadline for any renewal due by March 31.
You are encouraged to complete continuing education hours on-line before the renewal deadline (Per the Board’s Regulations, up to 10 of the 20 hours may be obtained through Internet or self-study courses).
Remember that you will have to make up incomplete hours and will not be able to double count CE hours for the next renewal period.
On the renewal form, you will need to check “no” to the question about completion of continuing competency requirements. Do not falsify information on the form by checking “yes” if you are using the six-month extension. You will still be able to renew and your license/registration will be valid. There will be a notation in the system that you have a six-month extension.
Updated Information (March 19, 2020) – Continuing Education Courses
During the six month extension of continuing competency requirements that must be obtained for the licensure period between April 1, 2019 – March 31, 2020, programs delivered via teleconference or webcast where there is an opportunity to interact with the speaker in real time (“interactive course”) will count toward the 10 hours of continuing competency requirements that must be taken in addition to the 10 hours of internet or self-study hours. Evidence of attendance or participation as provided by the approved sponsor for each interactive course taken is still required to be maintained for a period of 3 renewal years.
DSS Guidance to Assisted Living Facilities
(March 17, 2020) Please click here to access correspondence sent to adult day care centers and assisted living facilities from the Virginia Department of Social Services.
Administrator-In-Training Interruption Due to COVID-19
(March 17, 2020) Due to the COVID-19 outbreak, some Administrator-In-Training (AIT) programs may be interrupted. If this occurs, the AIT should contact the Board by email at email@example.com and provide the amount of hours completed as of the date of interruption. The Preceptor of the AIT should be copied on the email provided by the Board. Please contact the Board office by email with any questions or concerns.
Final Paper Licenses in 2020
Beginning this year, the Board of Long-Term Care Administrators will cease mailing hard copy licenses and registrations on a yearly basis. During the 2020 renewal, a final hard copy will be issued that contains no expiration date. This final copy should be maintained, carried, or posted in accordance with relevant applicable laws and regulations. Health regulatory agencies, employers, insurance providers, and citizens seeking verification of current licensure status in the Commonwealth of Virginia may obtain this information via the Department of Health Professions’ License Lookup.
A replacement or duplicate of a final hard-copy license, certification, registration, or permit may be requested though an individual licensee’s online account.
As a reminder, the posting requirements for the Board of Long-Term Care Administrators can be found in the Board’s Regulations (See 18VAC95-30-20 for ALFA or 18VAC95-20-60 for NHA).
As a reminder, in order to renew your license, you are required to attest that you obtained the required continuing education hours for the previous year (April 1, 2019 – March 31, 2020).
NAB CE Registry
The National Association for Long Term Care Administrator Boards (NAB) offers a voluntary and free CE Registry for administrators to record and track their continuing education hours.
The registry enables you to track both CE approved by NAB’s National Continuing Education Review Service (NCERS) and non-NCERS approved CE. To access the NAB registry, please click here.
If you already have a CE Registry account, please be sure to designate the Virginia Board to electronically access your registry to assist the Board when it conducts random CE audits in accordance with the Regulations.
Online Renewals and PIN Requests
PIN numbers to renew your license/registration are provided with your emailed renewal notice. You should maintain this PIN number in a safe place, as this number does not change from year-to-year and will be required to renew your license online.
The Board offers electronic license verifications using the DHP License Lookup feature. License Lookup is updated in real time and available 24/7 to anyone seeking public licensure information on healthcare practitioners in Virginia. Please click here for instructions and fees on requesting a paper version to be sent to another jurisdiction on your behalf.
News from NAB (National Association of Long-Term Care Administrator Boards)
NAB Introduces NABVerify, the home of NAB’s Continuing Education (CE) Registry service as well as the Health Services ExecutiveTM (HSE) application. For more information on NAB products and resources, please click here.
Extension of renewal requirements for deployed military and spouses
Virginia law allows active duty service people or their spouses who are deployed outside the U.S. to have an extension of time for any requirement or fee pertaining to renewal until 60 days after the person’s return from deployment. The extension cannot last beyond 5 years past the expiration date for the license. For more information, please read attached policy and contact the applicable board for your license.
Voluntary Preceptor Directory
The Board understands that finding a licensed Preceptor can be difficult for someone trying to complete the Administrator in Training Program. Due to privacy laws, we are unable to provide contact information without the permission of the licensee. Below is a list of licensed Preceptors who volunteered to list their information in a public directory.
Please note that this information is only as current as the licensee provides to the board. Their contact information may change without notifying the board. The Preceptor may also have reasons for not being able to Precept during the time you are requesting.
Please click on the following link for the list of Preceptors: Preceptor Directory
Notification of Board of Administrator’s Death, Illness, Resignation, Discharge, or Inability to Perform Duties. For more information, please see the links below.
§ 54.1-3103. Administrator required for operation of nursing home; operation after death, illness, etc., of administrator; notification of Board.
§ 54.1-3103.1. Administrator required for operation of assisted living facility; operation after death, illness, etc., of administrator; notification of Board; administrators operating more than one facility.
Duty to Report Adult Abuse, Neglect or Exploitation - More information...
The following professions are regulated by the Board of Long-Term Care Administrators.
- Nursing Home Administrators
- Nursing Home Preceptors
- Assisted Living Facility Administrators
- Assisted Living Facility Preceptors