Coronavirus Disease 2019 (COVID-19) Updates

The Virginia Department of Health (VDH) is monitoring an outbreak of respiratory illness, called coronavirus disease 2019 (COVID-19). VDH has information on the Coronavirus Disease for both healthcare professionals and the general public which is updated regularly, as new information becomes available. Read more here.

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See all COVID-19 Announcements from the Board of Long-Term Care Administrators

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The renewal deadline for licenses and registrations for the Board of Long-Term Care Administrators is March 31, 2020.

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Final Paper Licenses in 2020

Beginning this year, the Board of Long-Term Care Administrators will cease mailing hard copy licenses and registrations on a yearly basis. During the 2020 renewal, a final hard copy will be issued that contains no expiration date. This final copy should be maintained, carried, or posted in accordance with relevant applicable laws and regulations.  Health regulatory agencies, employers, insurance providers, and citizens seeking verification of current licensure status in the Commonwealth of Virginia may obtain this information via the Department of Health Professions’ License Lookup.

A replacement or duplicate of a final hard-copy license, certification, registration, or permit may be requested though an individual licensee’s online account.

As a reminder, the posting requirements for the Board of Long-Term Care Administrators can be found in the Board’s Regulations (See 18VAC95-30-20 for ALFA or 18VAC95-20-60 for NHA).

Continuing Education Requirements
Please review 18VAC95-30-70 for ALFAs and 18VAC95-20-175 for NHAs regarding the continuing education requirements for renewal of an active license.

As a reminder, in order to renew your license, you are required to attest that you obtained the required continuing education hours for the previous year (April 1, 2019 – March 31, 2020).

NAB CE Registry
The National Association for Long Term Care Administrator Boards (NAB) offers a voluntary and free CE Registry for administrators to record and track their continuing education hours.

The registry enables you to track both CE approved by NAB’s National Continuing Education Review Service (NCERS) and non-NCERS approved CE. To access the NAB registry, please click here.

If you already have a CE Registry account, please be sure to designate the Virginia Board to electronically access your registry to assist the Board when it conducts random CE audits in accordance with the Regulations.

Online Renewals and PIN Requests
PIN numbers to renew your license/registration are provided with your emailed renewal notice. You should maintain this PIN number in a safe place, as this number does not change from year-to-year and will be required to renew your license online.  

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The Board offers electronic license verifications using the DHP License Lookup feature. License Lookup is updated in real time and available 24/7 to anyone seeking public licensure information on healthcare practitioners in Virginia. Please click here for instructions and fees on requesting a paper version to be sent to another jurisdiction on your behalf.

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News from NAB (National Association of Long-Term Care Administrator Boards)

NAB Introduces NABVerify, the home of NAB’s Continuing Education (CE) Registry service as well as the Health Services ExecutiveTM (HSE) application. For more information on NAB products and resources, please click here.

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Extension of renewal requirements for deployed military and spouses

Virginia law allows active duty service people or their spouses who are deployed outside the U.S. to have an extension of time for any requirement or fee pertaining to renewal until 60 days after the person’s return from deployment.  The extension cannot last beyond 5 years past the expiration date for the license.  For more information, please read attached policy and contact the applicable board for your license.

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Voluntary Preceptor Directory

The Board understands that finding a licensed Preceptor can be difficult for someone trying to complete the Administrator in Training Program. Due to privacy laws, we are unable to provide contact information without the permission of the licensee. Below is a list of licensed Preceptors who volunteered to list their information in a public directory.

Please note that this information is only as current as the licensee provides to the board. Their contact information may change without notifying the board. The Preceptor may also have reasons for not being able to Precept during the time you are requesting.

Please click on the following link for the list of Preceptors:  Preceptor Directory

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Important Reminders

Notification of Board of Administrator’s Death, Illness, Resignation, Discharge, or Inability to Perform Duties. For more information, please see the links below.

§ 54.1-3103. Administrator required for operation of nursing home; operation after death, illness, etc., of administrator; notification of Board.

§ 54.1-3103.1. Administrator required for operation of assisted living facility; operation after death, illness, etc., of administrator; notification of Board; administrators operating more than one facility.

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