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Guidance Documents

The Code of Virginia requires annual publication of lists of guidance documents from state agencies. A guidance document is defined as "...any document developed by a state agency or staff that provides information or guidance of general applicability to the staff or public to interpret or implement statutes or the agency's rules or regulations..." Agencies are required to maintain a complete, current list of all guidance documents and make the full text of such documents available to the public.

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5:00 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, Virginia 23233-1463 . Copies may also be downloaded by clicking on the links below or from the Regulatory Townhall or requested by email at pharmbd@dhp.virginia.gov. Questions regarding implementation of these documents or requests for copies may be directed to Caroline D. Juran, Executive Director of the Board at the address above or by telephone at (804) 367-4456. Copies are free of charge.

To view the PDF files below you'll need the free Adobe Acrobat Reader.

Pharmacists, Pharmacy Intern, and Pharmacy Technician Application Information and Other Guidance

110-2 Information for Applicants for a License as a Pharmacist, effective August 5, 2021

110-17 Instructions for graduates of foreign schools of pharmacy, effective August 5, 2021

110-24 Competency Examination Required for Licensure as a Pharmacist NAPLEX Passing Score, effective February 2, 2023

110-33 Pharmacy Interns as Pharmacy Technicians, Pharmacy Technician Ratio, effective May 27, 2021

110-4 Guide to Continuing Pharmacy Education Requirements, effective March 18, 2021

 

Pharmacy Permit and other Facility Application Guidance (PIC responsibilities, non-resident information)

110-1 List of categories of facility licenses and a brief description of each effective January 4, 2024

110-26 Pharmacy Working Conditions, effective May 12, 2022

110-27 Pharmacist-In-Charge responsibilities, effective May 27, 2021

110-28 Guidance for free clinic pharmacy permit applicants, effective February 2, 2023

110-34 Manufacturer, Third-Party Logistics Provider, Warehouser, and Wholesale Distributor Licensure Guidance, effective November 25, 2021

110-38 Requirement for Non-resident Pharmacies to Submit Current Inspection Report, reaffirmed March 30, 2021

110-30 Allowances to Purchase, Possess, and Administer Drugs within a Public or Private Animal Shelter effective November 25, 2021

110-31 Approved capture drugs and drug administering equipment, Directive from the State Veterinarian, effective November 25, 2021

110-41 Guidance on Emergency Medical Services Drug Kits, effective November 25, 2021

110-49 Credentials for Nonresident Pharmacy Dispensing only for Animals, effective August 6, 2020

 

Guidance Concerning Disciplinary Processes and Standard Sanctions for Violations and Inspection Deficiencies

110-9 Pharmacy Inspection Deficiency Monetary Penalty Guide, effective November 23, 2023

110-42 CE Audit and Recommended Sanctions effective February 3, 2022

110-15 Delegation of Authority for Disciplinary Matters, effective February 6, 2020

110-21 Sanctioning Reference Points Instruction Manual, revised December 2018

110-23 Practitioner of the Healing Arts Selling Controlled Substances Inspection Deficiency Monetary Penalty Guide, effective February 6, 2020

 

Pharmacy Practice and Dispensing Physician Guidance

110-6 Guidance for Pharmacies within Opioid Treatment Programs, effective October 27, 2022

110-7 Practitioner/patient relationship and the prescribing of drugs for family or self, effective January 4, 2024

110-8 Information on prescriptive authority in Virginia, effective January 4, 2024

110-5 Instructions and forms for reporting of thefts or losses of drugs,effective November 25, 2021

Click here to obtain the DEA Form 106 for reporting theft or unusual loss of controlled substances

110-35 Guidance On Virginia Prescription Requirements, effective January 4, 2024

110-25 Guidance for life of a prescription when the prescriber is no longer in practice, effective October 27, 2022

110-3 Guidance on alternate delivery of prescriptions, pharmacy to physician or pharmacy to controlled substance registration type of delivery, effective September 16, 2021

110-36 Compliance with USP Standards for Compounding, effective January 4, 2024

110-29 Guidance Document for physician dispensing, effective January 4, 2024

110-11 Proof of Identity when Dispensing Schedule II Drugs, effective February 2, 2023

110-16 Performing Inventories, effective August 6, 2020

110-19 Use of automated dispensing devices in certain DBHDS facilities, effective 12/7/21

110-22 Use of Dispensing Records to Identify Pharmacist Responsible for Dispensing Error, effective August 6, 2020

110-43 Dispensing with an Authorized Generic, effective February 2, 2023

110-39 Guidance for Continuous Hours Worked by Pharmacists and Breaks, effective February 4, 2021

110-44 Protocol for the Prescribing and Dispensing of Naloxone, effective January 4, 2024

110-46 Delivery of Dispensed Drugs, effective January 4, 2024

110-47 Guidelines for Provision of Counseling and Information by Pharmacists regarding Proper Disposal of Unused Dispensed Drugs, effective February 2, 2023

110-37 Access to Prescriptions During Unanticipated Shortened Hours of Pharmacy Operation, effective June 8, 2023

110-50 Pharmacy Administration Records, effective June 8, 2023

110-32 Cannabis: Potential Drug Interactions, effective August 4, 2022

 

Miscellaneous Guidance

110-18 Interpretation of "administer" to include preparation for administration, reaffirmed December 9, 2019

110-10 Mobile units for dispensing for the indigent or underserved population, effective February 2, 2023

110-12 Bylaws of The Virginia Board of Pharmacy, effective November 12, 2020

110-13 Guidance regarding collaborative practice agreements, effective January 4, 2024  

Virginia Board of Pharmacy
Email: pharmbd@dhp.virginia.gov
Caroline D. Juran, Executive Director
R. Dale St. Clair, Jr., Chairman