Virginia Prescription Monitoring Program
Reporting Requirements
In accordance with Code of Virginia §§ 54.1-2519 – 54.1-2525 the Virginia Department of Health Professions (DHP) has established a program to monitor the prescribing and dispensing of Schedule II, III, and IV controlled substances. The program covers the entire state and requires all dispensers to report prescriptions in Schedules II, III, and IV within seven days of dispensing. The program also requires non-resident pharmacies to report dispensing of covered substances to Virginia residents.
Reporting The Data
Pharmacies will report the required dispensing information to Optimum
Technology, Inc. (Optimum), a private contractor, who will collect all data
and manage the technical aspects of the program. Optimum will forward verified
data to DHP.
Toll-free number for Optimum: 1-866-683-2476
Email for technical assistance: varxreport@otech.com
Such reporting without individual authorization by the patient is allowed under HIPAA, 45CFR § 164.512, paragraphs (a) and (d). DHP is a health oversight agency and Optimum will be acting as an agent of DHP in the collection of this information.
All transactions must be submitted within 7 days of dispensing. Each prescription must be submitted no later than seven (7) days beyond the date dispensed. Dispensers who so choose may report more frequently, or daily if necessary. Additionally, all rejected files are required to be resubmitted within (5) five days of notification that the file was rejected. Additionally, all individual records/errors that are rejected within an uploaded file must be corrected via the website, or a file resubmission within 5 days of notification that the individual records have been rejected. If a dispenser does not dispense any controlled substances in Schedules II- IV during a seven day period, a “zero” report must be submitted. This may be done via a link on the prescription upload website: www.varxreport.com.
For detailed data submission requirements view
Optimum Technology, Inc. guidelines.
For more information or assistance
Email address pmp@dhp.virginia.gov
Telephone: 367-4566
Fax number: 527-4470
Back to the PMP Home Page