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Virginia Prescription Monitoring Program
Contractor Information

In accordance with Code of Virginia §§ 54.1-2519 – 54.1-2525 the Virginia Department of Health Professions (DHP) has established a program to monitor the prescribing and dispensing of Schedule II, III, and IV controlled substances. The program covers the entire state and requires all dispensers to report, at least twice a month, prescriptions dispensed in Schedules II, III, and IV. The program also requires non-resident pharmacies to report dispensing of covered substances to Virginia residents.

Reporting The Data

Pharmacies will report the required dispensing information to Optimum Technology, Inc. (Optimum), a private contractor, who will collect all data and manage the technical aspects of the program. Optimum will forward verified data to DHP.
Toll-free number for Optimum: 1-866-683-2476
Email for technical assistance: varxreport@otech.com

Such reporting without individual authorization by the patient is allowed under HIPAA, 45CFR § 164.512, paragraphs (a) and (d). DHP is a health oversight agency and Optimum will be acting as an agent of DHP in the collection of this information.

All transactions must be submitted at least twice monthly. The deadline for reporting dispensing between the 1st and 15th of each month is the 25th of that month. The deadline for reporting dispensing between the 16th and the last day of the month is the 10th of the next month. Dispensers are encouraged to report prior to the deadline in order to have time to correct any rejected submissions. Dispensers who so choose may report more frequently than twice a month, for example, weekly or daily.

For detailed data submission requirements view Optimum Technology, Inc. guidelines.

For more information or assistance

Email address pmp@dhp.virginia.gov
Telephone: 367-4566
Fax number: 527-4470

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