NEW Helpful information on the Nursing Home AIT program
One pathway to licensure as a Nursing Home Administrator (NHA) is to complete an Administrator-in-Training (AIT) program based on your experience and education. Below is a summary of the process that you would follow for the AIT process:
TO APPLY FOR AN AIT REGISTRATION:
ONCE YOUR AIT REGISTRATION IS APPROVED/ISSUED BY THE BOARD:
Note: You do not receive credit for training hours before approval and registration as an AIT with the Board.
STEPS FOR LICENSURE: (Once your AIT program is complete and the Board approves your reports)
You must complete at least sixty (60) semester hours in an accredited college or university.
Review the Board’s Regulation, 18VAC95-20-310, for more information about how the required number of hours are calculated for an NHA AIT program based on an applicant’s education and experience.
Yes. Board approval is required before any program hours can be counted toward licensure.
The Board offers a Voluntary Preceptor Directory. It contains contact information from Preceptors who volunteered to share their information publicly and may be available to provide training. Keep in mind that the Preceptor you choose may not be available during the time you request.
You may also use the DHP License Lookup feature to search by occupation or area.
You can use the Virginia Department of Health’s website to verify the Nursing Home’s name, address, contact information, number of residents, and recent facility inspection information.
Finally, the long-term care provider associations in Virginia (Affiliated Associations page) may have additional information to assist you in locating a Preceptor.
Complete applications are reviewed within thirty (30) days of receipt of all required documentation and in the order they are received. Board staff may contact the applicant by email with any questions or concerns regarding the documentation submitted.
Attach your original criminal history record, a certified copy of any final order, decree, or case decision by a court or regulatory agency, and any other information you want considered with your application (e.g., information on the status of incarceration, parole, or probation, reference letters documentation of rehabilitation, etc.).
For more information, please review the Board’s Guidelines for Processing Applications for Licensure: Examination, Endorsement and Reinstatement.
Complete the monthly report that documents your hours, shifts, activities, and learning experiences for each month of training. At the completion of your hours, submit the original monthly reports and the signed Documentation of Completion form to the Board for review and approval.
Note: You do not receive credit for any training hours prior to approval and registration as an AIT with the Board.
Submit the accumulated monthly reports and the Documentation of Completion form to the Board (by email or mail) with original signatures within thirty (30) days following the completion of the AIT program.
Access the online application website to view your checklist, track your application's progress, and print any additional instructions and forms provided by the Board.
Once you successfully log in, click the View Checklist link located next to your licensure type under Pending Licenses on the Initial Applications Welcome page. At the bottom of the Checklist Information page, view the Checklist (License Requirements) that the Board uses to track items received as they process your application.
If you need assistance accessing or navigating the site, contact the DHP Call Center at (804) 367-4444.
Submit a Notice of Change of Status or Discontinuance form to the Board for processing. Once the Board approves your new preceptor or training facility, credit is given for any training hours under a resumed AIT program. You are notified by the Board when the approval is complete.
Training in an AIT program shall be conducted only in:
You can use the Virginia Department of Health’s website to verify the Nursing Home’s name, address, contact information, number of residents, and recent facility inspection information.
Once the Board approves your request to begin a training program, hours must be completed in no more than twenty-four (24) months from the date of approval, unless the Board approves an extension.
An AIT receives credit for no more than forty (40) hours of training per week.
An AIT is required to work weekday, evening, night, and weekend shifts to obtain training in all areas of a nursing home operation. An AIT receives credit for no more than forty (40) hours of training per week.
A Preceptor cannot supervise more than two AITs at any one time.
If the program is interrupted because the registered Preceptor is unable to serve, the trainee must notify the Board within ten (10) working days and obtain a new preceptor who is registered with the Board within sixty (60) days.
Credit for training resumes when a new Preceptor is assigned and approved by the Board.
If an alternate training plan is developed, submit it to the Board for approval before resuming your training.
If the training program is terminated before completion, you and the Preceptor must each submit a written explanation to the Board of why the program was terminated. The Preceptor must also submit all monthly progress reports completed before termination. Both items are due within ten (10) business days of program termination.
To notify the Board of the interruption or termination of the AIT program, submit the original signed Notice of Change of Status or Discontinuance form, with an updated proposed AIT Training Plan/Domains of Practice form detailing the number of hours left to complete.
Accumulated monthly reports and Documentation of Completion forms must be submitted to the Board by mail or email, with original signatures.
Some AITs have questions related to questions one through four of the monthly report, The Board offers the following suggestions:
An AIT is required to receive training in all areas of nursing home administration as appropriate to the experience and training of the AIT, in accordance with the NAB Domains of Practice, and as outlined in the AIT Manual. In addition, effective December 21, 2022, an AIT must complete training on the care of residents with cognitive or mental impairments, including Alzheimer's disease and dementia.
In December 2022, the AIT Program regulations were updated to require training on the care of residents with cognitive or mental impairments, including Alzheimer's disease and dementia.
The regulations do not define a specific number of hours because the hours may depend on several factors, including the setting in which the AIT is training, the residential population being served, or the experience and education of the AIT upon entry and throughout the AIT Program.
Each AIT and their Preceptor should use their professional judgment to ensure the AIT receives the adequate training necessary to care for residents with cognitive or mental impairments. The AIT and Preceptor must attest to completing these hours throughout the AIT Program using the Monthly Report form.
Board of Long-Term Care Administrators
Email: ltc@dhp.virginia.gov
Corie E. Tillman Wolf, J.D., Executive Director
Lisa Kirby, NHA, Chair