Virginia Prescription Monitoring Program
In accordance with Code of Virginia §§ 54.1-2519 – 54.1-2525 the Virginia Department of Health Professions (DHP) has established a program to monitor the prescribing and dispensing of Schedule II, III, and IV controlled substances. The program covers the entire state and requires all dispensers to report prescriptions in Schedules II, III, and IV within 24 hours, or the dispenser’s next business day. The program also requires non-resident pharmacies to report dispensing of covered substances to Virginia residents.
Reporting The Data
Pharmacies will report the required dispensing information to Appriss, a private contractor, who will collect all data and manage the technical aspects of the program. Appriss will forward verified data to DHP.
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Technical assistance is available 8am – 8pm M-F EST, 365 days a year
Such reporting without individual authorization by the patient is allowed under HIPAA, 45CFR § 164.512, paragraphs (a) and (d). DHP is a health oversight agency and Appriss will be acting as an agent of DHP in the collection of this information.
All rejected files are required to be resubmitted within (5) five days of notification that the file was rejected. Additionally, all individual records/errors that are rejected within an uploaded file must be corrected via the website, or a file resubmission within 5 days of notification that the individual records have been rejected. If a dispenser does not dispense any controlled substances in Schedules II- IV during a seven day period, a “zero” report must be submitted. This may be done as directed in the Virginia Data Submission Dispenser Guide.
Download the Virginia Data Submission Dispenser Guide for more details about the current submission requirements that will expire on June 30, 2017.
Learn more about the new submission requirements that will take effect July 1, 2017.
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