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Virginia Board of Long-Term Care Administrators
COVID-19 Information (March 2020 - June 2021

Clinician Letters from the Virginia Department of Health

As the COVID-19 pandemic continues to impact residents and staff of Virginia’s long-term care facilities (LTCFs), the Virginia Department of Health (VDH) has issued clinician letters with information for facilities and their administrators.  To access these letters, please click the below links.

February 8, 2021 Letter (NEW)
September 9, 2020 Letter

Live, in-person courses during the COVID public health emergency (September 2020)

In September 2020, the Board formalized guidance for licensees regarding the completion of live coursework hours during the COVID public health emergency. 

The Board’s regulations, specifically 18VAC95-20-175(A)(1) and 18VAC95-30-70 (A)(1), provide that, “Up to 10 of the 20 [required, approved continuing education] hours may be obtained through Internet or self-study courses…”

The Board adopted the following guidance:

During the pendency of the COVID-19 public health emergency, the Board interprets these provisions to mean that the 10 hours of continuing education required in addition to the hours that may be obtained “through Internet or self-study courses” are required to be live coursework hours. These live coursework hours may be satisfied by attendance of (1) in-person programs or courses or (2) real-time, interactive programs delivered via teleconference or webcast where there is an opportunity to interact with the speaker. 

COVID-19 Vaccination Information

To find out more information related to the COVID-19 vaccinations, and when the vaccination will be available to you, please see the Virginia Department of Health information at the following link https://www.vdh.virginia.gov/covid-19-vaccine/ or the following link "Find out Which Phase You are Eligible For"

"Routine Presence" of Preceptors (updated September 2020)

In accordance with the Board’s Regulations for Assisted Living Facility Administrators, 18VAC95-30-150(A), “The ALF AIT program shall consist of hours of continuous training as specified in 18VAC95-30-100 A 1 in a facility as prescribed in 18VAC95-30-170…”

Further, 18VAC95-30-180 (C)(2) requires that:  “A preceptor shall [b]e routinely present with the trainee in the training facility as appropriate to the experience and training of the ALF AIT and the needs of the residents in the facility.”

The Board recognizes that facility access constraints during the COVID-19 pandemic have limited the ability of outside preceptors to have access to training facilities and, consequently, to be “routinely present” with the trainee in the facility. 

During the COVID-19 pandemic, to fulfill the “routine presence” requirement, the Board will permit a preceptor to communicate remotely via video technology with an AIT who is physically present at a training facility.  Preceptors and AITs should take appropriate action to ensure the confidentiality of resident information and records during their communications.

Virginia COVID-19 Long-Term Care Task Force – Resources and Information

May 28, 2020

In response to increasing cases of COVID-19 in Virginia's long-term care facilities, Governor Northam established the Virginia COVID-19 Long-Term Care Task Force on April 10 to:

  1. Ensure long-term care facilities have the resources they need to combat the virus;
  2. Strengthen staffing, testing and infection control measures at long-term care facilities; and
  3. Keep stakeholders informed about the impact of COVID-19 on long-term care facilities.

To access resources for facilities and administrators and to view additional information about the Task Force, visit the Virginia Long-Term Care Task Force page on the VDH website.

DSS and DARS Guidance to Assisted Living Facilities

(Updated August 2020) Please click here (and click on "Current ALF Providers (includes forms)") to access all recent notices and correspondence sent to adult day care centers and assisted living facilities from the Virginia Department of Social Services.

(March 27, 2020) DARS Information for Assisted Living Facilities and Administrators

Administrator-In-Training Interruption Due to COVID-19

March 17, 2020

Due to the COVID-19 outbreak, some Administrator-In-Training (AIT) programs may be interrupted. If this occurs, the AIT should contact the Board by email at ltc@dhp.virginia.gov and provide the amount of hours completed as of the date of interruption. The Preceptor of the AIT should be copied on the email provided by the Board. Please contact the Board office by email with any questions or concerns.

Out-of-State Licensee Reporting

Updated June 11, 2020

In response to Governor Northam’s Amended Executive Orders 57, 51, and Executive Order 42, hospitals, licensed nursing facilities, and dialysis facilities in Virginia must submit to the Department of Health Professions each out-of-state health care practitioner’s name, license type, state of license, and license identification number within a reasonable time of such healthcare practitioner providing services at the applicable health care facility in the Commonwealth.

Facilities must complete and submit the out-of-state licensed provider form and supply the following information on each provider:

Please access the Out-of-State Licensee Reporting Form here.