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Virginia Board of Long-Term Care Administrators
COVID-19 Information

"Routine Presence" of Preceptors

In accordance with the Board’s Regulations for Assisted Living Facility Administrators, 18VAC95-30-150(A), “The ALF AIT program shall consist of hours of continuous training as specified in 18VAC95-30-100 A 1 in a facility as prescribed in 18VAC95-30-170…”

Further, 18VAC95-30-180 (C)(2) requires that:  “A preceptor shall [b]e routinely present with the trainee in the training facility as appropriate to the experience and training of the ALF AIT and the needs of the residents in the facility.”

The Board recognizes that facility access constraints during the COVID-19 pandemic have limited the ability of outside preceptors to have access to training facilities and, consequently, to be “routinely present” with the trainee in the facility. 

During the COVID-19 pandemic, to fulfill the “routine presence” requirement, the Board will permit a preceptor to communicate remotely via video technology with an AIT who is physically present at a training facility.  Preceptors and AITs should take appropriate action to ensure the confidentiality of resident information and records during their communications.

Virginia COVID-19 Long-Term Care Task Force – Resources and Information

May 28, 2020

In response to increasing cases of COVID-19 in Virginia's long-term care facilities, Governor Northam established the Virginia COVID-19 Long-Term Care Task Force on April 10 to:

  1. Ensure long-term care facilities have the resources they need to combat the virus;
  2. Strengthen staffing, testing and infection control measures at long-term care facilities; and
  3. Keep stakeholders informed about the impact of COVID-19 on long-term care facilities.

To access resources for facilities and administrators and to view additional information about the Task Force, visit the Virginia Long-Term Care Task Force page on the VDH website.

Renewal of Licensure and Extension of Continuing Education Requirements

March 18, 2020

The Board of Long-Term Care Administrators has granted an extension of continuing competency requirements for a period of six months after the deadline for any renewal due by March 31.

You are encouraged to complete continuing education hours on-line before the renewal deadline (Per the Board’s Regulations, up to 10 of the 20 hours may be obtained through Internet or self-study courses).

Remember that you will have to make up incomplete hours and will not be able to double count CE hours for the next renewal period. 

On the renewal form, you will need to check “no” to the question about completion of continuing competency requirements. Do not falsify information on the form by checking “yes” if you are using the six-month extension. You will still be able to renew and your license/registration will be valid. There will be a notation in the system that you have a six-month extension.  

Continuing Education Courses

March 19, 2020

During the six-month extension of continuing competency requirements that must be obtained for the licensure period between April 1, 2019 – March 31, 2020, programs delivered via teleconference or webcast where there is an opportunity to interact with the speaker in real time (“interactive course”) will count toward the 10 hours of continuing competency requirements that must be taken in addition to the 10 hours of internet or self-study hours. Evidence of attendance or participation as provided by the approved sponsor for each interactive course taken is still required to be maintained for a period of 3 renewal years.

DSS and DARS Guidance to Assisted Living Facilities

(Updated August 2020) Please click here (and click on "Current ALF Providers (includes forms)") to access all recent notices and correspondence sent to adult day care centers and assisted living facilities from the Virginia Department of Social Services.

(March 27, 2020) DARS Information for Assisted Living Facilities and Administrators

Administrator-In-Training Interruption Due to COVID-19

March 17, 2020

Due to the COVID-19 outbreak, some Administrator-In-Training (AIT) programs may be interrupted. If this occurs, the AIT should contact the Board by email at ltc@dhp.virginia.gov and provide the amount of hours completed as of the date of interruption. The Preceptor of the AIT should be copied on the email provided by the Board. Please contact the Board office by email with any questions or concerns.

Out-of-State Licensee Reporting

Updated June 11, 2020

In response to Governor Northam’s Amended Executive Orders 57, 51, and Executive Order 42, hospitals, licensed nursing facilities, and dialysis facilities in Virginia must submit to the Department of Health Professions each out-of-state health care practitioner’s name, license type, state of license, and license identification number within a reasonable time of such healthcare practitioner providing services at the applicable health care facility in the Commonwealth.

Facilities must complete and submit the out-of-state licensed provider form and supply the following information on each provider:

Please access the Out-of-State Licensee Reporting Form here.